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Structure of polytechnic Administration hierarchy in Nigeria

.The Rector – Chairman
Deputy Rector – Academics and administration
The Registrar – Secretary
The Bursar
The Polytechnic Librarian – Member
Deans of School – Members
Head of Academic Departments – Members
core Management staff –

Functions of the Academic Board

The functions of the Academic Board shall be to:
Formulate and establish academic policies for the polytechnic.
Review academic policies and regulations in line with industrial / economic demands of the Nation.
Direct and regulate all matters associated with instruction, training, research, admissions and graduation.
Advice on any academic matter as may be referred to it by the Governing Board.
Regularly evaluate academic polices, programmes and facilities of the polytechnic, compare with the minimum requirements as laid down by NBTE and forward the findings to the Governing Board for necessary action

The Rectory

The Rectory shall be the main academic and administrative organ of the institution. The Rector who shall be the chief executive officer of the Polytechnic shall head this department.
Sections and units that shall constitute the rectory include:
Academic Planning Unit
Consultancy Unit
Internal Audit Unit
Management Information System (MIS)
Physical Planning Unit
Public Relations

The Registry

The registry shall provide academic, administrative and advisory services to the Polytechnic through the following offices:
Central Administration
Academic Matters (Admissions, Exams & Records)
Student Affairs
Board Affairs
Personnel Matters

Bursary Department

The finances of osun state Polytechnic shall be directly managed and supervised by the bursary department. This department shall be charged with the responsibility for budget preparation, expenditure control as well as the provision of financial advice to the Polytechnic management. The head of the department shall be the Bursar.
The Bursary department shall also provide support services for the management of assets and other resources as well as the liabilities of the polytechnic. The department shall perform its functions through the following offices :
Student Account
Salaries and Wages
Recurrent Expenditure
Loans and Advances
Works and Services
The Director of Physical Planning/Works shall head the Works and Services department. Functions of the department shall include the development, maintenance and control of the polytechnic’s estates and infrastructures and the provision of other essential services.
It shall have the following service units:
General Maintenance
Motor Transport
Physical Planning

The Library

The main resource centre for teaching, learning and research functions of the polytechnic shall be the Library. The Chief Librarian shall be the Head of the Library. The Library shall perform its functions through the following units:
Audio Visual
Virtual library/Computer Centre
Medical Services Department
The Medical Services Department shall be responsible for providing Curative, Preventive and Primary Health Care Services to members of osun state Polytechnic community.


Deans are directly responsible for:
Engaging faculty, staff and students in discussions of all important collegiate issues and assuring a positive, high-quality working environment
Convening strategic intellectual discussions about future academic directions of departments, centers, programs and the college itself

Playing a key oversight role in accreditation, program review and other processes that are important for continuous improvement of the college’s activities

The Medical Director shall be the head of the Medical Services Department. The Department shall consist of the following units:
Out Patients,
Maternity and


The prime role of the Head of an Academic Department is to provide strong academic leadership. The Head of Department is required to lead, manage and develop the department to ensure it achieves the highest possible standards of excellence in all its activities.

be responsible and accountable for setting and advancing the academic strategy of the Department in line with Faculty and University strategic plans and direction.
be an active member of the Faculty Executive Board and contribute to the overall leadership and management of the Faculty: it is expected that Heads of Department will carry functional responsibility for specific agreed cross-cutting Faculty areas

develop and sustain appropriate structures for management, consultation, decision-making and communication with staff and students.

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